Facilities Use Request Form

***For the full policy and additional information, including the political signage addendum, visit www.rivervalley.edu/facility-rentals

FACILITIES AND RATES
Regular rental hours are Monday-Thursday, 8 AM-9 PM, and Friday, 8 AM-4 PM. If you plan to rent rooms and/or services after hours or on weekends, additional fees will incur. Rentals during academic break periods may also incur additional fees.

Room rentals are calculated hourly. Discounted rates available for half-day and full day bookings.

Hourly Rental Rates

Conference Room or Small Classroom - $35
Large Classroom - $50
Library (Great Room) - $100
Falcon Room (all-purpose room) - $100
Outside Grounds - $100

SERVICES
Requests must be made at least 2 weeks in advance. Costs for additional services (campus safety, IT, maintenance, etc.) will be assessed in addition to the facility usage fees. You will be advised of the total charges following review of your submitted request form. Some events may require additional staffing.

Custodial/Host Support

$35/hour/per person (7 AM-4 PM)

$90/hour/per person (early mornings, evenings, or weekends)

Security Services $100/hour/per person

A/V Equipment Rental
$25-100 per item/per event

*Available equipment to rent is payable per
event, regardless of the length of time, except where noted. All necessary repairs, as determined by the College, will be paid for by the lessee.

Setup Fee - 50-$100 depending on the room rented

*Setup fee is only charged when you need a setup that is different than our standard classroom style setup.

Please indicate alternate room setup in special instructions section of the request form.

Clean-up Fee - $50/hour per person, minimum depending on the room rented

** Damages to facility or rental equipment will be charged to the sponsoring organization or
individual.

River Valley Community College has a limited number of tables and chairs available for rent (other than those already in the classrooms). Any additional items needed for the event must be rented by an outside company. The drop-off/setup/pickup must be coordinated 2 weeks in advance with Kelly Clark, Executive Assistant to the President at 603-573-1775.

***HIGHLIGHTED POLICIES

A complete list of policies can be found online at www.rivervalley.edu/facility-rentals/

*Insurance: Renters will maintain liability insurance covering bodily injury and property damage with limits of coverage of not less than $1 million per person / $2 million in the aggregate.

Renters shall provide a certificate of insurance, naming RVCC as an additional insured, as proof of such insurance no later than 3 business days prior to the event start date.

• The certificate of insurance “Certificate holder” box should contain: River Valley Community College: A Component of CCSNH 1 College Place Claremont, NH 03743

*Security: RVCC Security Office reserves the right to mandate additional safety measures due to the event description including, but not limited to, hiring police presence onsite or a traffic detail at the opening of our campus at the renter’s expense.

Changes: If a change should occur with your request, please notify Kelly Clark, Executive Assistant to the President at 603-573-1775.

Cancellation Policy: Renters are fully charged at 100% if the renter cancels within five (5) or
fewer business days prior to the rental. If the college is closed due to weather or another act of nature, then the rental will be rescheduled at the earliest convenience of the college and renter.

• IT requests need to be coordinated at time of room rental.
• If tables and chairs are being rented through an outside vendor, please coordinate drop off and
pick up times with the RVCC Office of the President.
• If children will be present at the event, please notify Kelly Clark, Executive Assistant to the President at 603-573-1775 (glitter and playdough are not permitted.)